SUPPLY CHAIN OFFICER Job Descriptions
Job Qualifications
| Minimum Requirements |
|---|
| Master's degree in Procurement and Contract Management, Procurement and Logistics or Supply Chain Management or similar disciplines. |
| Professional qualification in Procurement and Supplies (CIPS or CPSP-K). |
| At least four (4) years working experience in a similar position. |
| More than five (5) years' administrative experience |
| Experience in Microsoft Office and an ERP System. |
Job Responsibilities
| Job Responsibilities |
|---|
| Coordinate prequalification of suppliers, selections and negotiations. |
| Ensure compliance to procurement procedures and practices. |
| Ensure implementation of Quality Management Systems in the department. |
| Ensure integration of ICT into the supply chain management operations; |
| Ensure preparation, consolidation and submission of Annual University Procurement Plan and Disposal Plan. |
| Ensure the tendering processes are executed as per the Procurement Act 2015. |
| Establish and update current procurement policies, procedures and practices. |
| Guide user departments on effective and efficient procurement procedures, specifications, and requests. |
| Identify, monitor and mitigate supply chain, strategic and operational risks by ensuring appropriate internal controls are in place. |
| Interpret and advise the Vice Chancellor on all procurement and asset disposal matters to ensure that the University complies with Procurement Laws, Regulations and Government Circulars. |
| Monitor and implement procurement processes through Enterprise Resource Planning System. |
| Oversee the development of work plans for the department, supervise implementation and evaluate performance to achieve the University’s strategic goal. |
| Oversee the disposal of obsolete, redundant and surplus items. |
| Preparation of tender documents, adverts and notices. |
| Prepare and participate in both internal and external audits. |
| Professional qualification in Procurement and Supplies (CIPS or CPSP-K); |
| Provide secretariat services to evaluation, disposal, negotiation and all procurement committee meetings. |
| Spearhead all negotiations with suppliers for the University’s value for money as required by the Procurement Laws and Regulations. |
| Verify procurement documents e.g. Local Purchase Orders, schedules, Request for Quotations, letters and reports. |