EXECUTIVE DIRECTOR - ADMINISTRATION & HUMAN RESOURCES Job Descriptions
Job Qualifications
| Minimum Requirements |
|---|
| Master's degree in Business Administration, Human Resource Management, Organizational Development or a related field. |
| Strong strategic planning and organizational development skills, with the ability to build relationships and collaborate effectively with diverse stakeholders. |
| Should have a broad knowledge of the laws and policies governing University Education in Kenya. |
| Proven ability to lead and manage teams, foster a culture of accountability and continuous improvement and drive results in a complex organizational environment. |
| Licensed Member of a relevant professional body in good standing. |
| Postgraduate Diploma in Human Resource Management or Certified Human Resource Professional or related field. |
| Minimum of 10 years of progressive leadership experience in adminitration, human resource or a related field, preferably in a higher education setting. |
| Capacity for innovation, creativity and adaptability to respond to changing needs, technologies and best practices in administration and human resources within higher education. |
| Demonstrated expertise in human resource management including recruitment, employee relations, performance management and compliance. |
| Demostrated leadership experience in financial management and budget oversight preferably within a complex academic institution or similar organization. |
| Excellent interpersonal and communication skills, with the ability to build relationships and collaborate effectively with diverse stakeholders. |
| Knowledge of relevant laws, regulations and best practices related to employment, labour relations, and administrative operations. |
Job Responsibilities
| Job Responsibilities |
|---|
| Build and maintain effective relationships with internal and external stakeholders, including employees, managers, vendors, government agencies, and community partners. |
| Coach, mentor, and develop team members, empowering them to contribute to the achievement of organizational goals and objectives. |
| Collaborate with the finance function and other stakeholders to develop and manage budgets for administrative and human resources functions. |
| Contribute to the development and implementation of the University’s strategic plans, goals, and initiatives, particularly in areas related to administration and human resources. |
| Demonstrated leadership experience in financial management and budget oversight, preferably within a complex academic institution or similar organization; |
| Develop and implement initiatives to enhance operational efficiency, streamline processes, and optimize resource utilization across the organization. |
| Develop and implement initiatives to foster employee engagement, morale, and professional growth, and support organizational change and development efforts. |
| Encourage innovation, creativity, and continuous improvement within the administrative and HR departments, and recognize and reward outstanding performance and contributions. |
| Ensure alignment of administrative activities with the University strategic goals and performance measures, and monitor performance against established performance targets. |
| Ensure alignment of human resources activities with the University goals and performance measures, and monitor performance against established performance targets. |
| Ensure compliance with regulatory requirements and accreditation standards related to administrative operations. |
| Ensure effective communication and information-sharing within the organization, keeping stakeholders informed of key developments, policies, and initiatives. |
| Identify opportunities for cost savings, revenue generation, and efficiency improvements and ensure responsible stewardship of resources. |
| Identify opportunities for process improvements and organizational effectiveness, and implement strategies to enhance overall performance and productivity. |
| Identify potential risks and liabilities related to administrative and HR operations, and implement measures to mitigate risk and ensure compliance with applicable laws, regulations, and industry standards. |
| Knowledge of relevant laws, regulations, and best practices related to employment, labor relations, and administrative operations; |
| Lead human resources functions, including recruitment, employee relations, performance management, training and development, compensation and benefits, and compliance. |
| Monitor and evaluate internal controls and processes to safeguard organizational assets and promote transparency, accountability, and integrity. |
| Promote a positive organizational culture that promotes diversity, equity, inclusion, employee well-being and the values of the Catholic faith. |
| Provide guidance and support to the University Council on risk management strategies, compliance issues, and regulatory requirements affecting administrative and HR functions. |
| Provide leadership and direction to administrative and HR staff, fostering a collaborative and high-performance work environment. |
| Provide strategic guidance to the University Council and Executive Management on administrative and HR-related matters as per CUEA policy and labour laws. |
| Provide strategic leadership and oversight for administrative functions, namely facilities management, Transport, Maintenance, Security, Infirmary, Catering and Housekeeping. |
| Represent the organization in meetings, negotiations, and collaborations related to administrative and HR functions, and serve as a liaison between the organization and external stakeholders. |